UIC College of Applied Health Sciences

Military Leave Policy: Graduate & Professional Students (including HN-CP & HIM)

The following outlines the policies and procedures regarding graduate and professional students in majors that have licensing, credentialing or accreditation requirements leaving for and returning from military service.

The UIC Faculty Senate has established policies regarding military withdrawal and reentry after deployment. Students withdrawing for military service can do so quickly and easily and know the steps required to reenroll at the end of their deployment. Students begin the process of withdrawing from or returning to UIC with the offices described below that have designated staff to work with these students.

Office of Records and Registration
Student Services Building
Room 1200
1200 West Harrison Street
(312) 996-1825

The Veteran's Registration Coordinator in the Office Records and Registration coordinates the formal withdrawal from classes, tuition and fee refunds, health insurance options, coordinates with academic departments on issues of grades and graduation, and activates a students enrollment upon return to the university. All students withdrawing from or returning to UIC from military service must meet with the Veteran's Registration Coordinator. Students should bring their activation orders or other official notification with them to their appointment.

Office of Student Financial Aid
Student Services Building
Room 1800
1200 West Harrison Street
(312) 413-2697

The Veteran's Affairs Office Coordinator within the Office of Student Financial Aid assists veterans receiving educational benefits from the Department of Veterans Affairs. All students receiving benefits at the time of deployment must meet with the Veteran's Affairs Office Coordinator before deployment. All returning veterans must meet with this office for counseling and assistance in processing applications for VA benefits.

Students Withdrawing from UIC to Enter Military Service

Students are entitled to a full refund of tuition and fees.
OR
If withdrawal for deployment occurs upon completion of the 12th week of the semester, and before the end of the term, the student may ask the instructor(s) for permission to receive an Incomplete (I) or Deferred (DFR) grade(s). An instructor may assign an I or DFR if deemed academically appropriate and feasible. Alternatively, an instructor may assign a letter grade, if requested by the student, if the instructor deems it to be academically justified. Deadlines for incomplete grades under these circumstances may be waived upon the discretion of the instructor and the Graduate College. A student who chooses to withdraw from all courses will not receive Ws. It is the student's responsibility to present proof of active service status for these actions to occur.

Leave of Absence for Students Called to Military Service
Students who must withdraw from the University due to the reasons stated above are given an indefinite leave of absence.

A copy of the orders to report/proof of active service must be attached to the Graduate Petition for Leave of Absence form.
Time spent on leave approved by the department and the Graduate College does not count towards the time to complete the degree.
Students who are on an approved leave of absence will not be covered by the health and personal accident insurance plan until they return to active registration.
Students returning from military leave of absence will be eligible to return to their program.
The student will be required to meet with a coordinator from their program within one year from military discharge date to discuss their re-entry. The timing and requirements for re-entry will be determined on an individual basis by each program.

Refund on Withdrawal to Enter Military Service

The refund of tuition and fees for students who receive financial aid from federal and state programs and private foundations will be governed according to the rules and regulations of those organizations.
For students who hold fellowships, the Graduate College will make every effort to restore those awards upon return to UIC.
Assistantships (teaching, research, or graduate) are awarded by colleges, graduate programs, research centers and administrative offices, and graduate students who have assistantships should check with those units about the availability of the assistantships upon return from active military service.
Students living in University residences will receive a pro rata refund for room and board based on the date of withdrawal. Deferred Graduate and Professional Degree Program Admission Students admitted to a graduate or professional program and deployed before attending classes must check with their colleges regarding their policies about deferred admission.




Military Leave Policy: Graduate & Professional Students (including HN-CP & HIM) The following outlines the policies and procedures regarding graduate and professional students in majors that have licensing, credentialing or accreditation requirements leaving for and returning from military service. The UIC Faculty Senate has established policies regarding military withdrawal and reentry after deployment. Students withdrawing for military service can do so quickly and easily and know the steps required to reenroll at the end of their deployment. Students begin the process of withdrawing from or returning to UIC with the offices described below that have designated staff to work with these students. Office of Records and Registration Student Services Building Room 1200 1200 West Harrison Street (312) 996-1825 The Veteran's Registration Coordinator in the Office Records and Registration coordinates the formal withdrawal from classes, tuition and fee refunds, health insurance options, coordinates with academic departments on issues of grades and graduation, and activates a students enrollment upon return to the university. All students withdrawing from or returning to UIC from military service must meet with the Veteran's Registration Coordinator. Students should bring their activation orders or other official notification with them to their appointment. Office of Student Financial Aid Student Services Building Room 1800 1200 West Harrison Street (312) 413-2697 The Veteran's Affairs Office Coordinator within the Office of Student Financial Aid assists veterans receiving educational benefits from the Department of Veterans Affairs. All students receiving benefits at the time of deployment must meet with the Veteran's Affairs Office Coordinator before deployment. All returning veterans must meet with this office for counseling and assistance in processing applications for VA benefits. Students Withdrawing from UIC to Enter Military Service Students are entitled to a full refund of tuition and fees. OR If withdrawal for deployment occurs upon completion of the 12th week of the semester, and before the end of the term, the student may ask the instructor(s) for permission to receive an Incomplete (I) or Deferred (DFR) grade(s). An instructor may assign an I or DFR if deemed academically appropriate and feasible. Alternatively, an instructor may assign a letter grade, if requested by the student, if the instructor deems it to be academically justified. Deadlines for incomplete grades under these circumstances may be waived upon the discretion of the instructor and the Graduate College. A student who chooses to withdraw from all courses will not receive Ws. It is the student's responsibility to present proof of active service status for these actions to occur. Leave of Absence for Students Called to Military Service Students who must withdraw from the University due to the reasons stated above are given an indefinite leave of absence. A copy of the orders to report/proof of active service must be attached to the Graduate Petition for Leave of Absence form. Time spent on leave approved by the department and the Graduate College does not count towards the time to complete the degree. Students who are on an approved leave of absence will not be covered by the health and personal accident insurance plan until they return to active registration. Students returning from military leave of absence will be eligible to return to their program. The student will be required to meet with a coordinator from their program within one year from military discharge date to discuss their re-entry. The timing and requirements for re-entry will be determined on an individual basis by each program. Refund on Withdrawal to Enter Military Service The refund of tuition and fees for students who receive financial aid from federal and state programs and private foundations will be governed according to the rules and regulations of those organizations. For students who hold fellowships, the Graduate College will make every effort to restore those awards upon return to UIC. Assistantships (teaching, research, or graduate) are awarded by colleges, graduate programs, research centers and administrative offices, and graduate students who have assistantships should check with those units about the availability of the assistantships upon return from active military service. Students living in University residences will receive a pro rata refund for room and board based on the date of withdrawal. Deferred Graduate and Professional Degree Program Admission Students admitted to a graduate or professional program and deployed before attending classes must check with their colleges regarding their policies about deferred admission.
uic home \| secure intranet \| webmaster \| nondiscrimination statement UIC COLLEGE OF APPLIED HEALTH SCIENCES • 1919 West Taylor Street • Room 560 AHSB • MC 528 • Chicago, IL • 60612-7249 © Copyright 2003 The Board of Trustees of the University of Illinois